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Microsoft Access - Queries, Field Properties, & Input Masks

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The material below originally appeared in Alison Balter's book Mastering Microsoft Office Access 2007 Development and is reprinted here with the author's permission. There may be references to "Figures" or "Chapters"that are not reprintable and are not used on this page.

Refining Your Queries with Field, Field List, And Query Properties

You can use field and query properties to refine and control the behavior and appearance of the columns in your query and of the query itself. Here's how:

1. Click in a field to select the field, click in a field list to select the field list, or click in the Query Design window anywhere outside a field or the field list to select the query.
2. Click Property Sheet on the Design tab of the ribbon.
3. Modify the desired property.

If you click a field within the query design grid that has its Show check box cleared, only the query properties will display w hen you bring up the property sheet for that field, not the field properties. If you mark the Show check box with the property sheet open, the field properties will then display.

Field Properties: Changing the Behavior Of A Field

The properties of a field in your query include the Description, Format, Input Mask, and Caption of the column. The Description property documents the use of the field and controls what appears on the status bar when the user is in that column in the query result. The Format property is the same as the Format property in a table's field; it controls the display of the field in the query result. The Input Mask property, like its table counterpart, actually controls how the user enters and modifies data in the query result. The Caption property in the query does the same thing as a Caption property of a field: It sets the caption for the column in Datasheet view and the default label for forms and reports.

You might be wondering how the properties of the fields in a query interact with the same properties of a table. For example, how does the Caption property of a table's field interact with the Caption property of the same field in a query? All properties of a table's field are automatically inherited in your queries. Properties explicitly modified in the query override those same properties of a table's fields. Any objects based on the query inherit the properties of the query, not those of the original table.

Microsoft Access Input Mask

In the case of the Input Mask property, it is important that the Input Mask of the query not be in conflict with the Input Mask of the table. You can use the Input Mask of the query to further restrict the Input Mask of the table, but not to override it. If the query's Input Mask conflicts with the table's Input Mask, the user will not be able to enter data into the table.

Field List Properties: Changing the Properties Of The Field List

Field List properties specify attributes of each table participating in the query. The two Field List properties are Alias and Source. The Alias property is used most often when the same table is used more than once in the same query. This is done in self-joins, covered in Chapter 12. The Source property specifies a connection string or database name when you're dealing with external tables that aren't linked to the current database.

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Author Attribution

This material originally appeared in Alison Balter's book Mastering Microsoft Office Access 2007 Development and reprinted here with author's permission.

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Jacksonville Database Development Market

Jacksonville, Florida has a thriving database development market driven by specific industries. The city's finance, logistics, and healthcare sectors rely heavily on data management so there's steady demand for database professionals.

Finance and Technology Drive Most of the Demand

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Citi and Dun & Bradstreet have a big presence in the city. These companies need database specialists to handle their complex financial data.

Healthcare Creates a Lot of Opportunities

The medical sector creates a lot of database job opportunities in Jacksonville. Availity has a health information network that processes massive amounts of medical data daily. HCA Healthcare and Brooks Rehabilitation are other big healthcare employers looking for database talent.

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