Microsoft Access Programmer Colorado Springs, Colorado

For The Microsoft Access Programmer - Working With Queries

Call MS Access Solutions at (323)285-0939 for your FREE consultation.

The material below originally appeared in Alison Balter's book Mastering Microsoft Office Access 2007 Development and is reprinted here with the author's permission. There may be references to "Figures" that are not reprintable and are not used on this page

Naming And Saving Your Query

To save your query at any time, click the Save button on the Quick Access toolbar. If the query is a new one, Access prompts you to name your query. Query names should begin with the tag qry so that you can easily recognize and identify them as queries. It's important to understand that, when you save a query, you're saving only the query's definition, not the actual query result. Return to the design of the query. To save your work, click Save on the Quick Access toolbar that appears to the right of the Microsoft Access button. When prompted for a name, call the query qryCustomers.

Ordering Your Query Result

When you run a new query, notice that the query output appears in no particular order, but generally, you want to order it. You can do this by using the Sort row of the query design grid. To order your query result, follow these steps:

• In Design view, click within the query design grid in the Sort cell of the column you want to sort.
• Use the drop-down combo box to select an ascending or descending sort.

To sort in ascending order by the Company field, follow these steps:

• In Design view, click in the Sort row of the query design grid for the Company field.
• Open the Sort drop-down combo box.
• Select Ascending.
• Run your query and view the results. Your records should now be ordered by the Company field.
• If you want to return to the query's design, click View on the toolbar.

Sorting by More Than One Field

Quite often, you want to sort your query output by more than one field. The columns you want to sort must be placed in order from left to right on the query design grid, with the column you want to act as the primary sort on the far left and the secondary, tertiary, and any additional sorts following to the right. If you want the columns to appear in a different order in the query output, you must move them manually in Datasheet view after you run the query.

Sort the query output by the Country/Region field and, within individual country groupings, by the Last Name and First Name fields. Because sorting always occurs from left to right, you must place the Country/Region field before the LastName and FirstName fields.

Refining Your Query With Criteria

So far, you have learned how to select the fields you want and how to indicate the sort order for your query output. One of the important features of queries is the capability to limit your output by selection criteria. Access allows you to combine criteria by using any of several operators to limit the criteria for one or more fields.

Criteria entered for two fields on a single line of the query design grid are considered an And, which means that both conditions need to be true for the record to appear in the query output. Entries made on separate lines of the query design grid are considered an Or, which means that either condition can be true for the record to be included in the query output. Take a look at the example in Figure 4.8; this query would output all records in which the Job Title field begins with either Marketing or Owner, regardless of the last name. It outputs the records in which the Job Title field begins with Sales only for the customers whose last names begin with the letters M through R inclusive.

---

Author Attribution

The preceding material originally appeared in Alison Balter's book Mastering Microsoft Office Access 2007 Development and is reprinted here with the author's permission.

---

Expert Microsoft Access Programmer In Colorado Springs, CO

Looking for professional database development in Colorado Springs? When your business needs custom Microsoft Access solutions that truly fit your unique processes, call MS Access Solutions at (323) 285-0939.

With over 25 years programming database applications, we have the skill and experience to develop excellent Microsoft Access database applications. Our team understands the specific challenges faced by businesses and delivers tailored solutions that transform how you manage critical information.

Examples Of Industries We Serve

Our Colorado Springs clients, as with all our clients in the U.S., come from diverse industry sectors with unique data management needs:

• Healthcare: Medical facilities requiring HIPAA-compliant patient management systems that integrate seamlessly with existing healthcare software
• Government: Public sector organizations needing secure, audit-ready database solutions for constituent services and internal operations
• Military: Support services for defense-related operations requiring robust inventory control and personnel tracking systems
• Education: Academic institutions managing everything from student records to research grant tracking and administrative functions
• Agriculture: Colorado farming operations and agricultural businesses monitoring growing cycles, inventory, and distribution channels
• Human Resources: Staffing agencies and corporate HR departments tracking applicants, employees, and performance metrics
• Insurance: Agencies and carriers managing policies, claims processing, and customer relationship data

Comprehensive Database Services

From enterprise-level development to targeted troubleshooting, we handle Access projects of every scale:

• Design and build custom Microsoft Access applications that perfectly align with your Colorado Springs business workflows
• Create powerful hybrid solutions connecting Access with SQL Server for optimal performance and scalability
• Implement secure multi-user environments with customized permission levels for team collaboration
• Develop automated reporting systems that transform raw data into actionable business intelligence
• Repair damaged forms that prevent proper data entry or display incorrect information
• Fix problematic reports that produce inaccurate results or formatting issues
• Debug non-responsive macros that disrupt critical automated workflows
• Optimize slow-performing queries to dramatically improve database response times
• Rewrite and enhance Visual Basic for Applications (VBA) code to eliminate errors and improve functionality

We speak both technical language and business language, translating your real-world needs into practical database solutions. No confusing jargon, no unnecessary complexity just systems that work reliably for your Colorado Springs operation.

Whether you need a complete enterprise database solution or just want to fix that frustrating component causing daily headaches, our team brings the perfect blend of technical expertise and practical business understanding to every project. Contact us today to discuss how we can help your Colorado Springs business leverage data more effectively.

---

Get more information about our programmer services on the Microsoft Access programmer Denver, Colorado web page.